Open Source Print Shop Management Software with CRM | Print Shop CRM
Free and open source (AGPL) shop management for screen print, DTF and embroidery: quotes, proofs, production, invoicing. Self-host it free, or let us host it.
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No credit card required. The app itself lives at pro.printshopcrm.com.
Free and open source
The Print Shop CRM is published as open source under the AGPL-3.0 license. The full source is on GitHub at github.com/ColeLundstrom/printshopcrm. You can download it, run it in your own shop commercially, and keep running it for free for as long as you like.
There is no feature gating: the version you self-host and the version we host are the same code. Every table exports to CSV, including line items with the full size breakdown, and the whole database exports as JSON. The database itself is a single SQLite file you can copy. Card payments run on your own Stripe key, so money goes straight to you and we are not the merchant of record.
It runs on Node and SQLite with no build step, in about 40 MB of RAM, and is tested in CI on Linux, Windows, and Docker.
Managed hosting and setup
The software is free; the services around it are the business. Merch Troop offers managed hosting — installation, configuration tuned to how your shop quotes, data migration off your current tool including customers, order history and open quotes, your own domain with SSL, daily off-machine backups with tested restores, applied updates, monitoring, and support from people who have run a print shop. A setup-only option installs and migrates you on your own server for a one-time fee, with no ongoing relationship.
Pricing is quoted per shop based on size and migration scope rather than published as a list price. Ask and you will get a real number, not a funnel.
What this page helps a print shop fix
The Print Shop CRM is built for apparel decorators, screen printers, DTF shops, embroidery shops, sign shops, promotional product teams, and live event printing companies that need cleaner intake, faster quote review, proof approval, payment visibility, production handoff, and repeat follow-up.
A useful print shop system keeps customer conversations, art files, quote notes, proof status, payment status, job stage, pickup or shipping details, and reorder timing connected to the same customer record. That gives the owner and team a clearer daily view of what needs action.
- Capture calls, forms, emails, texts, and missed-call replies in one customer timeline.
- Draft quotes with missing-information flags instead of guessing from incomplete requests.
- Hold production until proof and payment rules are clean.
- Show stuck work by lead, quote, proof, deposit, production, pickup, shipping, and review stage.
How the workflow is usually implemented
The first pass starts with intake and visibility: forms, fields, pipelines, inbox routing, owner dashboards, and staff alerts. Then the system adds safer automations for quote follow-up, proof reminders, deposit links, reorder prompts, review requests, and job-status updates.
Automation should not overpromise to customers or send risky quotes without review. The strongest setup keeps humans in control of pricing, rush deadlines, customer promises, and unusual production requirements.