Free Print Shop Software

PrintShopCRM is free print shop management software, not a free trial or a crippled tier. Every feature, unlimited users, forever. Here is exactly what it costs and what it does not.

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No credit card required. The app itself lives at pro.printshopcrm.com.

Most software called "free" in this industry is a 14-day trial, or a tier with the useful parts removed. This is neither. PrintShopCRM is licensed AGPL-3.0, the complete source code is public, and you can run it for your shop commercially, with every feature switched on and as many users as you like, without paying us anything.

That claim deserves scrutiny rather than trust, so this page sets out precisely where the money goes.

What free actually covers

There is no free tier and no paid tier. There is one version of the software and it contains everything. Nothing below is an upgrade.

Quoting and estimates with a size and colour matrix, per-size upcharges, and a customer approval link that needs no login.
A drag-to-move production board, versioned art proofs with customer approve and reject, and work tickets that refuse to print without approved art.
Invoices with partial payments and a running balance, A/R aging, customer statements, and per-job profitability.
Custom price matrices, purchasing and POs, a public REST API with signed webhooks, and CSV import of your existing customers and order history.
Unlimited users with owner, manager and staff roles. No per-seat charge, because there is no charge.

What it actually costs to run

Free software is not free of expense. The honest number is the server, and it is small because the application is small.

A basic VPS runs it comfortably. It is Node.js and SQLite with four runtime dependencies and no build step, and a dozen shops fit in about 40 MB of RAM.
An old office PC or a spare Mac works too. So does a Docker host you already own.
Your time, once, to install it. That is two commands and about three seconds, or one Docker command.
Optional paid extras are yours, not ours: a domain, a mail provider if you want email to send from your own address, and Stripe fees if you take card payments.

Where we do charge, stated plainly

We make money in two places, and neither one gates the software.

Hosting. If you would rather not run a server, we run it for you and keep it patched and backed up.
Setup, migration and training, including on site at your shop anywhere in the United States.
Commercial licences for companies that want to build on the code without the AGPL copyleft applying to them. Irrelevant to a shop running its own work.

The honest catch

Three things you are taking on, so nobody is surprised later.

Somebody has to run and update the server. That is you, or it is us on the hosted plan.
On the self-hosted path support is GitHub issues, not a phone line.
The project has been public since August 2026. It runs real shops daily, but it has not been public for long, and you should weigh that.

Common Questions

Is this a free trial?

No. There is no expiry, no credit card and no upgrade prompt. AGPL-3.0 gives you the right to run it commercially and indefinitely.

What is the catch with free print shop software?

The catch is operational, not commercial: you run the server, or you pay someone to. The software itself is genuinely unrestricted, and the source is public so you can verify that rather than take our word for it.

Are there user or job limits?

No. Unlimited users, unlimited customers, unlimited jobs and invoices. There is no metered feature anywhere in the application.

What happens to my data if I stop using it?

You keep it. Every table exports to CSV, the whole shop exports as one JSON file, and the database is a single file you can copy to a thumb drive. There is no export fee and no ticket to open.

How is this different from a free plan on Printavo or ShopVOX?

Those are commercial products where a free or cheap tier withholds features to encourage an upgrade. Here there is no tier to upgrade to, and the code is public, so nothing can be withheld.