Embroidery Business Software That Handles Stitch Counts
Embroidery business software that handles stitch counts: quote by stitches, cost real machine time, manage digitizing, and run the whole job in one CRM.
Embroidery pricing is its own animal. You are not selling ink coverage, you are selling stitches and machine time, and generic apparel software often treats an embroidered left-chest logo like a screen print, which is exactly how margins quietly disappear.
Embroidery business software should quote by stitch count, respect digitizing and hooping time, and roll it all into a job you can actually produce and invoice. Here is how PrintShopCRM approaches that.
Quote by stitches, not by guesswork
The foundation of embroidery pricing is the stitch count, because that drives run time and thread. Software that ignores it forces your team to eyeball prices, which means inconsistent quotes and underpriced complex logos. A stitch-aware quote keeps pricing consistent no matter who at the counter builds it.
- Price scales with stitch count, not a flat per-piece guess.
- Consistent numbers whether the owner or a new hire quotes the job.
- Complex logos priced for what they actually take to run.
- Per-size and per-placement details captured on the same estimate.
Machine time is the hidden cost
An embroidery machine, like a press, does not run every minute of the day, so costing labor at a raw hourly rate understates the real cost badly. PrintShopCRM costs jobs at real run time and flags the margin, so a heavy left-chest logo does not sneak out the door underpriced. The verdict is plain, not a spreadsheet you have to interpret.
- Labor costed at real machine time, not an optimistic raw rate.
- Live margin flag: Losing Money, Too thin, Tight, Healthy, or Strong.
- Digitizing and setup captured as part of the true job cost.
- Blank costs and POs pulled live from S&S Activewear and SanMar.
One system from lead to boxed order
Stitch-aware quoting is only half the job. PrintShopCRM keeps the whole order in one place: the lead, the conversation, the proof approval, and the production board. That means the front counter and the machine floor are looking at the same job, not two disconnected systems.
- A unified inbox across SMS, email, Instagram, Facebook, WhatsApp, and Google Business.
- Proof approval so the sew-out is signed off before it runs.
- A paperless production board tracking each order to shipped.
Common Questions
Can I set my own stitch-count pricing tiers?
Yes. You control how price scales with stitches, so your quoting matches your machines, your thread costs, and your market. The point is consistency, so every quote reflects your real economics rather than a guess.
Does it handle mixed orders with print and embroidery?
Yes. A single order can combine embroidered and printed items, each costed on its own terms, so a hat-and-tee package prices correctly instead of forcing one method's math onto the other.
How does it help with digitizing costs?
Digitizing and setup are folded into the job cost so they are not silently absorbed. When the true cost of preparing a design is visible on the quote, you can decide whether to charge it, waive it, or amortize it across a reorder.